Features

1. Hotel Sourcing & Bookings

Groupize makes searching, booking and managing small groups and simple meetings, multi-room bookings and extended stays easy. Select from over 150,000+ hotels worldwide including access to rich content, pricing, and special rates. With our proprietary hotel booking engine, you can book multiple rooms in real time. No contracts or commitments required.

With Groupize eBids, receive competitive bids from hotels and secure blocks of hotel rooms at the negotiated rates.

 

2. Strategic Meetings Sourcing

Shorten your procurement cycle by days. Automate all the manual tasks and quickly create RFPs to receive quotes on sleeping rooms, meeting rooms, F&B and other services. Compare bids, communicate and manage contracts from one user-friendly platform. Our company Groups and Meetings portals can be set-up with your organization’s business rules and policies. With eBids, hotels will start responding to your request via email that go straight to your email inbox with all communications and attachments automatically uploaded to your Trip Dashboard. The Trip Dashboard also includes workflow automations for the budget estimator, compare, negotiate, approval, signature and purchase order.

 

3. Customized Event Booking Sites & App

Ceate a customized, branded, mobile responsive booking experience for your attendees in minutes. Feature location details, official hotels, schedules, itineraries, local attractions, FAQ’s and more. Generate excitement with customized electronic invitations and communications.

Invite group members to register, collaborate, self-manage their room block, add special requests, make modifications and update payments from their desktop or mobile device. During the event, all participants can access the event booking site on their mobile device for agendas, updates, documents, and more.

 

4. Instant Book & Room Block Management

Groupize is the Housing Solution your organization has been waiting for. Flexible and robust to handle all of your housing fulfillment needs. Feature your official and preferred hotels with Groupize Instant Block, simply load room block details and publish on your customized event booking site. When attendees reserve online, the booking is made instantly in the hotel’s reservation system and a real-time confirmation is generated. Eliminate phone calls, delayed confirmations, and frustration.

Organizers can access real-time data, including hotel pick up, confirmation numbers, rooming lists, and cancellations for one or all hotels. You can even offer hotels with room blocks side by side with real-time inventory for the same event.

Prefer to have more control and manage the rooming list? No problem, easily manage inventory, room types and generate automated rooming lists.

5. Registrations, Tickets & Payments

Whether you want to promote your event, collect details about attendees, manage travel needs, sell tickets or collect payments –  the Groupize Registration solution can do it all. Provide your attendees with quick and easy registration with travel options in one end to end solution, creating a seamless experience for everyone. You can even tenerate revenue from activity transacted through our reservation software. Groupize as a way to increase funds coming in through revenue capture on individual reservations and ticket sales.

 

6. Back Office & Communications

By leveraging automation, you will reduce all of the tedious tasks included in room block management, attendee management, schedule or itinerary updates, payments, commission and rebate tracking, ground transportation manifests and more. Imagine, with a click of the button you can communicate with all attendees, select attendees, hotels, ground transportation vendors or your travel agency.

7. Air Bookings & Management

Get on board! With the Groupize integrations to Global Distribution Systems and Concur Travel, event organizers have full visibility into the air travel of their attendees.  Track your athletes and air spend and acccess your flight manifests, arrivals, departures in the Groupize Platform. Take off today!

8. Concur Integration

Corporations can move meeting planning online, increase visibility to travel spend and reduce meeting costs with the Groupize Concur App. The Groupize Concur App can:

  • Apply the same benefits of online booking to groups and meetings travel spend
  • Consolidate and capture spend across transient, groups and meetings
  • Import Profiles
  • Push to itinerary
  • Manage meeting details, registration, and travel bookings for employees and guests
  • Increase adoption by offering the same booking method for transient and group travel
  • Leverage the same powerful workflow and approvals making it easier to plan and manage meetings and group travel.
  • Powerful features help with everything from invitations and registration sites to attendee travel reservations, questionnaires, logistics, communications, and reporting.

9. Meetings Visibility and Intelligence

Get out of “excel hell”. Finally you can track a large gap in your managed programs and take control of your meeting space, F&B, rooms & meeting card spend. Get visibility into your bookings, commissions, preferred programs, savings, budgets. The calendar reporting lets your track all of your attendees for duty of care reasons.

Go from zero visibility to having real time access to your spend with our automated reports. Download, share, schedule weekly or daily updates or via our 3rd party API feed. Drill down on your data with our business intelligence tool and combine data sources to gain company wide visibility into 100% of your travel and meetings spend.