SOLUTIONS

Next-generation for
a changing world

It is a new world. SMMP and the outdated technologies that inspired it have finally run their course. It’s time to think outside the box, take a fresh look at event management, simplify it, and get the results you want. You need to launch a modern-day event management program and you need the right technology partner to make it happen. At Groupize, we turn difficult into simple, make the unknown known, and put an end to tedious tasks while controlling the largest area of unmanaged spend.
MEETING MANAGEMENT

Digitized + Simplified + Virtual, Hybrid & In-Person

We’re on a mission to change this industry and create event tech that people love to use. Groupize delivers the industry’s simplest user interface combined with next-level functionality to manage expense, travel, and risk for all groups, projects, meetings, events, and more!

Our end-to-end SaaS platform is the entry point for all employees within an organization to manage events in one centralized solution, with self-service capabilities, simplicity, and addressing emerging industry demands like virtual and hybrid meetings, attendee engagement, and car rental management. The entry portal is accessible by Single Sign-On (SSO) or domain verification integrated within your intranet, travel portal, or OBT dashboard, resulting in a secure workflow designed for quick implementation and rapid adoption. Ideal for all types of use cases; projects, trainings, regional meetings, recruiting, conferences, trade shows, seminars, corporate off-sites & executive meetings, company parties, product launches and more.

The world has changed, event management requirements have changed and Groupize is the solution to help your program change.

Get all the features you want and need

With Groupize registration, it couldn’t be easier to create and publish a mobile-optimized registration website in less than an hour – with in-app guided experiences and training for every user! The registration platform can include custom branding, images, videos, social links, agenda, countdown timer, event details, contacts, and hotel information. Each event can be configured to the needs of the event – either full service or self-service in SAP Concur for air, car, and/or hotel.

In addition to over 150,000 hotels globally, Groupize now has added additional alternative venues and incorporated the ability to add unlimited custom venues as well as your own facility space if desired. When shopping hotels, the tool can show preferred properties and promotions. A major cost-saving feature is the ability for users to track canceled hotel blocks across the globe, even from other departments.

For hotel venues, you can apply advanced criteria and filter by chain affiliation, rating, number of sleeping rooms, meeting space, proximity, budget, and more. There are new and multiple levels of approvals; new standard questions in the sourcing module related to venue sourcing requirements for cleanliness, staff monitoring, food and beverage policies, and safety measures; enhanced and new functionality to manage internal meeting space.

Easily create, track and compare RFPs and bids in real-time, as well as generate approvals and centralized contracts; and produce reports that detail budget, spend, and savings.

Acting as a centralized hub, all members and departments within an organization have unparalleled access to calendars and the tools they need. A registration module on the homepage, can help companies increase their visibility into the events being planned.

Groupize is designed with procurement and finance in mind to control the 43% of their travel and entertainment budget that events and meetings represent. The budget tab includes a calculator to help better determine the cost of each meeting. You can upload a total budget or items, and you can attach multiple contracts and invoices and store them in one place. You can even request a meetings card from finance to pay for the meeting.

Feature your negotiated and preferred hotels with Groupize Hotel Booking Engine. Simply load room block details and publish on your customized event booking site. When attendees reserve online, the booking is made instantly in the hotel’s reservation system and a real-time confirmation is generated. Eliminate phone calls, delayed confirmations, and frustration.

With our event ticketing solution you can easily organize paid events for conferences, trainings and more.

Organizers can access real-time data, including hotel pick up, confirmation numbers, rooming lists, and cancellations for one or all hotels. You can even offer hotels with room blocks side by side with real-time inventory for the same event.

Prefer to have more control and manage the rooming list? No problem, easily manage inventory, room types and generate automated rooming lists.

Create a dynamic virtual, in-person, or hybrid event day app for sessions, speakers, exhibitors, and networking on one streamlined platform with extensive collaboration tools that provide attendees with a connected experience from anywhere and across all devices. Capture all necessary components of meetings management for all users, and measure ROI by tracking valuable and important event analytics.

Groupize enables seamless Air travel management and bookings, with real-time integration into SAP Concur and Deem as well as agent bookings for more white-glove service. And with more events closer to home, only Groupize addresses the emerging demand for car rental tracking for when driving is better than flying.

Our platform is unique for guest travel in that it has the best industry integration for online booking, and can be utilized for one, one hundred, or thousands at a time. Guests can book travel via a custom unique link provided through Groupize. Administrative Users have the ability to set up payment and set the rules and parameters for each event. The Groupize platform offers a communications engine for invitations, confirmation, and dialogue with the guest traveler.

Since the inception of the event industry, analytics have always played a crucial role. Through our integration with Tableau, Groupize generates comprehensive accumulation, evaluation, and assimilation of all of your event data – before, during, and after your events. Organizations can easily digest and visualize data from Groupize, as well as other sources such as corporate travel booking technology SAP Concur.

Groupize delivers on-demand logistical reports such as attendee data, budgets, rooming lists, and flight manifests. Organizations will also benefit from the in-app snapshot solution for cross-event reporting.

Maximize your investment in your Online Booking Tool beyond transient travel into groups, projects, meetings, and more!

With Groupize and SAP Concur Travel or Deem, clients bring together an Attendee Registration site and Air Travel booking session specific to that event. There are also additional options to set travel policy and rules at the event level and allow for guest travelers. Additionally, Groupize filters allow planners to easily search registered attendees who have not booked air tickets and populate reminder messages to prompt a booking. Travel managers can track travel for all meetings whether attendees actually registered for an event or an administrator uploaded a list of known participants.

THE FUTURE

User feedback drives our product roadmap

Of all product updates are direct client feedback
Calls per month between product team and end users
Average new features released per year
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WANT TO SEE
GROUPIZE IN ACTION?

True travel-centric solutions for booking & managing meetings & events of all sizes. Better Technology. Simple Pricing. Easy Deployment. We're FUN to work with.